How Can I Log My Flights Automatically From Booking Emails?

What does a booking email contain?

Airline and travel agency confirmations list what an app needs: the airline, flight numbers, dates, departure and arrival times, airports and the booking reference. They also contain passenger names and sometimes the ticket numbers, often in an attached PDF e-ticket. That is useful for a diary and sensitive for privacy, so think about where you send the email.

How do I send my emails to FlightLog?

1. In FlightLog, tap the scan button, then Email. You do not even need an account: your personal address works right away, and it moves to your account if you sign in later.
2. Copy your personal address. It looks like import+k7f3m9xh@flightlog.live and belongs to you alone.
3. Forward a confirmation to it, from Gmail, Outlook, iCloud or any other inbox. The flights then appear in your logbook, ready to add.

Confirmations and e-tickets from airlines and travel agencies work best, in any language, including attached PDF tickets. Nothing is added to your logbook without you: you review the flights first. If an email contains no flight, nothing is added, and FlightLog lets you know in the app. The full guide is at forward your booking emails.

Can the forwarding be automatic?

Yes. A filter or a rule sends every new booking to your address as it arrives, so you do not forward emails one by one. Set it up once on a computer:

• Gmail. In the settings, add your FlightLog address as a forwarding address. Gmail sends a confirmation code to it, which FlightLog shows in the app. Then create a filter that forwards only your bookings. Step by step: forward automatically from Gmail.
• Outlook. Create a rule on the subject (for example the words itinerary, e-ticket, booking confirmation and boarding pass) with the action Redirect to your FlightLog address. Step by step: forward automatically from Outlook.
• iCloud Mail. Create one rule per keyword that forwards to your address. A new rule can take up to 15 minutes to start working. Step by step: forward automatically from iCloud Mail.

Forwarding works for new emails only. For bookings already in your inbox, forward them by hand once. To stop, delete the filter or the rule.

Is it private?

Forwarding sends the whole email, including names, so limit it to bookings. Use a filter on keywords such as “itinerary” or “e-ticket” rather than forwarding the entire inbox. FlightLog reads the email only to find your flights, then deletes it, and your name and booking reference are never kept. If your import address ever leaks, change it in the app: the old one stops working right away.

Passenger names and booking references are also what you should keep out of public posts: see what a PNR is.

What if I have no email, or the email has no flight?

• Take a photo of the confirmation or e-ticket. All its flights are read at once.
• Scan a boarding pass. Use the camera or a photo: see how to scan a boarding pass.
• Import your calendar. Flights already in your calendar can be found: import from your calendar.
• Look in other places. How to find your past flights lists where flight records hide.

FlightLog is a flight diary for iPhone, iPad and Android. Every feature is free with the 10 most recent flights active, and Premium unlocks the complete history. After the import, your trips feed your statistics and your map of all flights.